Hiring: ACCOUNTS PAYABLE CLERK

Responsibilities: The Accounts Payable Clerk is responsible for the efficient review and processing of invoices, maintaining office supply inventory and coordinating occasional administrative projects. S/he will help staff with assorted clerical tasks. The Accounts Payable Clerk is supervised by the Finance Director and supports the work of all staff of Hilltown CDC.

Administrative Duties:

· Review invoices and ensure appropriate approval and coding. Process invoices and print checks in the accounting system. Maintain vendor records for the production of 1099s. Verify invoice accuracy as appropriate. Calculate Discounts as needed.

· Assist with program billing and payroll.

· Distribute payments to staff and mail as appropriate. Maintain files for all vendors. Communicate with vendors. Print reports as appropriate.

· Assist in the preparation of bank deposits.

· Update and maintain Excel spreadsheets for vacation accruals, benefits, and timesheet collection.

· Update and maintain agency databases (beneficiaries, funders, and others).

· Maintain board of directors and staff contact lists. Maintain agency documents as appropriate.

· Monitor postage supply and serve as postal clerk. Distribute and collect mail regularly.

· Maintain office supply inventory within the agency supply budget.

Miscellaneous:

· Other duties of similar complexity.

Supervised By: Finance Director

Qualifications: The Accounts Payable Clerk must be able to work independently and take full responsibility for the required job functions. Experience is needed with personal computers and MICROSOFT Operations software (including EXCEL, ACCESS, WORD, and OUTLOOK), phone and voice-mail systems, e-mail, and the internet. S/he must have at least two years of relevant experience.

Abilities: Strong, clear written and verbal communication skills are necessary. Self-direction and the ability to manage multiple demands is a must. The ability to work within established deadlines is essential. The Accounts Payable Clerk must be able to work with a wide variety of people and maintain a good public image for Hilltown CDC. S/he will have excellent follow-through and accomplish assignments with accuracy. Must be organized and detail-oriented. S/he must work well in a team approach to accomplish organizational goals.

Hours: Part-time, in-person, 21 hours per week. The work schedule is negotiable within normal business hours (M-F, 9:00 AM—4:30 PM).

Pay Range: $20.35 - $24.29

EOE/AA/Section 3: Applicants with handicaps and needing assistance will be accommodated. Among equally qualified candidates, low to moderate-income residents of the local region will be given preference.

If interested, please email your resume and cover letter to Saul at saula@hilltowncdc.org